MRJ Recruitment Ltd (MRJ) are committed to protecting and respecting your privacy.
This notice together with our Data Protection Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.
Even though the UK has expressed its intention to leave the EU in March 2019, the GDPR will be applicable in the UK from 25th May 2018. The Government intends for the GDPR to continue in UK law post Brexit and has also introduced a Data Protection Bill to replace the current Data Protection Act in due course.
Your new rights under the GDPR are set out in this notice but will only apply once the GDPR becomes law on 25th May 2018.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
Our nominated Data Protection representative is Grant Spencer and can be contacted at DPO@mrjrecruitment.com
We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). We collect the personal data of the following types of people to allow us to undertake our business:
We collect information about you to carry out our core business and ancillary activities.
This is information about you that you give us by filling in forms on our site www.mrjrecruitment.com (our site) or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, to enter our database, apply to a vacancy, attend our events, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey and when you report a problem with our site.
The information you give us or we collect about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom, curriculum vitae and photograph, links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.
Your personal data will be stored on our servers and specifically in our CRM system Daisyblue. Your data can only be accessed by our employees and thus are obliged to comply with GDPR when processing your personal data, provided you reside in the European Union.
Your personal data may also be shared with our clients for the purpose of introducing you or arranging interviews with them, upon prior written notice to you in which one of our staff members outlines which client(s) MRJ will share your details with and the exact data that will be forwarded to this client. Our employees will only share your personal data with our clients if you explicitly agree for them to do so.
We may furthermore disclose your personal information to third parties in the event that we sell or buy any business or assets, in which case we will have to disclose your personal data to the prospective seller or buyer of such business or assets. Furthermore, we may be under a duty to disclose or share your personal data in order to comply with any legal obligation, to defend our business against a legal claim or in order to enforce or apply our standard terms of business or other agreements or to protect the rights, property or safety of MRJ, our customers, or other parties.
MRJ only collects personal data to help us match you with the right career opportunity and would typically collect the following personal data:
MRJ collects your personal data in the following ways:
When MRJ receives your details in one of the above ways we save your application and information provided by you on our CRM system. Your information and application will be reviewed by our consultants who will potentially share that information with our clients to advance your application, provided you have given your express consent to this upfront.
When we receive these details, our consultants will inform you as soon as possible of collecting the data of the source where your personal data originates from. If this information is not provided, please let us know straight away and we will confirm how we located your data.
MRJ will collect your information to carry out our core business and ancillary activities – for the purpose of recruitment services. In particular, MRJ will collect and process your personal data for the following purposes:
If you have not been in touch with us for the last three years, we understand that the data (1) we hold on file may be inaccurate (2) you may not be interested in getting contacted by MRJ anymore.
We will, therefore, process your personal data only if you have given your consent for us to do so. We will request your consent by an online process for the specific activity we require consent for and record your response on the system. If you haven’t already done so, to opt in any email communications from us, please click the ‘subscribe’ link.
You are entitled to withdraw consent or restrict the use of your personal information for whatever purpose at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
To opt out of any data processing and/ or email communications from us, please click the ‘unsubscribe’ link at the foot of the email in question for an immediate removal from our database and /or further communications.
Furthermore, if you previously agreed to us holding or using your personal information, you may change your mind at any time by accessing the preference centre to change your settings. Alternatively, you can email email@example.com. We will process the restriction of use in our marketing communications or removal of your personal information within 30 working days.
If you are a candidate of MRJ and have been successfully hired by one of our clients, we have a legal obligation to keep your data on file for six years. This legal requirement is in place so that MRJ is able to evidence any transactions with our clients for tax purposes and to be able to produce proof of the placement should any legal claims arise against MRJ by any parties involved during the recruitment and/or hiring process.
Your personal data will be stored in our systems for three consecutive years. As long as you are working with MRJ’s Recruitment Consultants on your next career step, we will keep your data on file to be able to match you with the latest opportunities and to contact you.
Your data will be removed from our systems if:
Different retention periods apply if
Under GDPR you are entitled to various rights:
MRJ will, however, provide information without undue delay and in any event within one month (this can be extended to 2 months in exceptional circumstances) of the receipt of the request, however where requests are manifestly unfounded or excessive, in particular, because of its repetitive character, MRJ may refuse to act upon your request. In that case, we will inform you within one month of the request of the possibility of lodging a complaint with a supervisory authority (in the UK this will be the ICO) or seeking a judicial remedy.
MRJ will not conduct any forms of automated processing of your personal data consisting of the use of personal data to evaluate certain personal aspects relating to you, in particular, to analyze or predict aspects concerning your personal preferences, job roles interests, reliability, behavior, location or movements. We will not make decisions that are based solely on automated processing which produces legal effects, or similarly significantly affects you as a data subject.
If you feel that your rights as a data subject have been breached, you are entitled to lodge a complaint with the national supervisory authority (in the UK this will be the Information Commissioner’s Office via https://ico.org.uk/concerns/) or seek a legal remedy. However, we strongly encourage you to contact us via DPO@mrjrecruitment.com
Any changes we make to our Data Processing Notice in the future will be posted on this website and where appropriate (if we make any significant changes that may affect your rights as a data subject), notified to you by email. Please check back frequently to see any updates or changes to this Data Processing Notice.